The following terms and conditions apply to bookings entered into with Sedgefield Steeplechase Co. (1927) Limited. References in this agreement to SSL shall mean Sedgefield Steeplechase Co. (1927) Ltd.
Confirmation of Booking - No Booking is finally confirmed until the Confirmation Booking Form has been signed and invoice deposit paid in full, to Sedgefield Steeplechase Co. Ltd. The person signing on behalf of the Client warrants to SSL that s/he has the authority to do so – failing this s/he will be personally liable under this contract.
Payments - A provisional booking can be held for 7 days without obligation. This booking may be automatically released unless written confirmation is received stating otherwise. To confirm the booking a deposit of 10% of the anticipated total cost or £400 + VAT which ever is the greatest will be required.
Payment shall be by cash, cheque, BACS or such credit cards as are recognised by SSL. Full payment of all charges, including VAT at the current rate, must be made 21 days prior to the event, unless the invoice is raised within 21 days of the raceday when immediate payment is required. (All payments are due, prior to badges being sent). Any sundries should be settled within 21 days of the date of invoice. SSL will charge interest at the rate of 5% per month on all invoices, which are not paid within 21 days of the date of invoice.
Cancellation of Hospitality - If the Client cancels by notice of writing to SSL, the following charges will be applied to Hospitality & Sponsorship bookings:
Cancellations will only be accepted and effective if notified in writing to SSL. Cancellations are deemed to be effective from the date that SSL receive the notice. SSL will endeavour to re-allocate the box space and a reduction of the cancellation charge will be made if re-allocated to another client. The amount of any such reduction will be at the discretion of SSL.
Final Numbers - Final numbers of the persons attending the raceday must be notified in writing to SSL no later than 7 working days before the event is due to commence. This number will be the minimum number chargeable to the account.
Supply of Food and Drink - Ramside Event Catering have the sole right of the provision of food, beverages, wines and spirits, and therefore no items of this nature may be brought on site by clients or their guests except by prior written agreement with SSL. In the event of an item on a menu being unavailable, the closest alternative will be offered.
Badge Losses - Lost Admission Badges will be charged at the full rate.
Personal Property - Sedgefield Steeplechase Co. (1927) Limited does not accept responsibility for the property of clients or Guests. Cloakrooms are provided for the convenience of clients and their guests but any items deposited in the cloakrooms are at the owners risk and without any obligation or liability on the part of SSL howsoever arising.
Injury - Sedgefield Steeplechase Co. (1927) Ltd does not accept liability for any injury, loss or damage of whatever king suffered by you or your guests unless there was wilful default by SSL, its employees or agents and/or that death or personal injury was caused by the negligence of Sedgefield Steeplechase Co. (1927) Ltd, its employees or agents.
Third Parties - SSL reserves the right in its absolute discretion to refuse admission to any guest.
Damage - The Client shall be responsible for any damage caused to the allocated rooms, or the furnishings and equipment therein by any act, default, neglect of the client of any sub contractor or guests of the client and shall pay SSL the full amount required to make good any such damage. In the event that an unreasonable amount of clearing is required to the room or space after a function, an additional charge to cover layout and equipment costs will be levied which shall be reimbursed by the client.
Parking - Car parking is only permitted in the designated car parks. SSL accepts no responsibility for loss or damage to cars parked on the premises.
Cancellation of Racing - In the event of cancellation of racing, no charge will be made if no service whatsoever is provided.
General Liability - SSL will not be liable for any loss or inconvenience to Clients caused by cancellation of a booked event due to:
I. Fire, lightening, aircraft impact, explosion, malicious damages, storm, flood, burst pipes and / or
II. Breakdown of plant, failure to supply SSL or the Racecourse Caterer’s with gas, water services, electricity etc, and/or
III. Any other circumstances beyond the control of Sedgefield Steeplechases Co. (1927) Limited.
The client shall indemnify SSL from and against all costs, charges, claims, expenses, demands and liabilities suffered or incurred by the Company as a result of any improper behaviour by the Client or its guests and / or in connection with any breach by the client of any of these Terms and Conditions.
Notices - All notices and communications to be given in writing to SSL may be delivered by personal delivery or sent by facsimile transmission e-mail or posted by first class prepaid post addressed Sedgefield Racecourse, Sedgefield, Stockton on Tees, Cleveland, TS21 2HW
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